You Said, “Yes!” Now, It’s Time for Your Wedding Vendors to Answer Some Planning Questions.
Here’s the deal: your wedding is basically the Super Bowl of events — and your rental & floral vendors? They’re your starting lineup. Pick the wrong ones, and you end up with wilted roses, wobbly chairs, or linens that look like they were borrowed from a middle school cafeteria. Pick the right ones, and your day feels effortless, stunning, and smooth as champagne.
So, before you sign that contract or Venmo a deposit, here are the 12 questions every bride (and smart event planner) should ask their wedding rental and floral vendor.
#1: Can I See Photos of Real Weddings You’ve Done?
Styled shoots are cute, but you need to know what happens at real wedding and events. How can you florist/designer work at an event within a budget and how can they adapt when there’s wind, rain, or a groomsman who knocks over half the centerpiece setup?
Ask your florist/decor vendors for:
Galleries of real weddings (bonus if they’re at your venue).
Photos that show variety in style and scale.
Examples of how they can adapt when things go sideways.
👉 Ask if they’ve worked at your venue before and what that experience was like.
#2: What services do you offer compared to other decor, design, and floral vendors?
What’s included in “simple floral design” can vary wildly—and so can reliability. Some vendors quote bare-bones florals, while others include delivery, setup, rentals, and a dependable team that shows up with quality every time.
Because “it comes with the centerpiece” could mean a lush floral moment… or a lonely DIY arrangement cut from someones backyard and fails to deliver your floral vision.
👉 Ask about:
If the quote is based on total number of flowers in a quote or achieving the look you envision.
Delivery, setup, and breakdown services.
Whether vases, candles, chargers, and linens are included or à la carte.
How past brides have customized packages to fit their vision.
✨ Why Miss Milly’s Event Rentals, Florals & Designs shines here: Miss Milly’s offers a complete event solution—award-winning florals, an expansive rental inventory, and thoughtful design services all under one roof. Our focus is on a cohesive perfect look not if we’ve used 4 or 5 roses in your bouquet to ensure you LOVE every pretty thing about your wedding.
#3: Do you have a minimum for purchase? Are there ways around it?
Every vendor structures pricing differently. Some floral/rental vendors require minimums to deliver and set up; others are more flexible.
👉 Clarify:
Minimum order amounts for florals and/or rentals.
Delivery radius and added fees.
If pick ups are available for smaller events or weddings to avoid minimums if that fits your needs.
#4: How do you handle seasonality or having florals available year-round? Where do you get your flowers?
OK… Peonies in December? Probably not. Understanding seasonality saves disappointment—and trusting your florist helps align expectations with reality.
Miss Milly’s maintains multiple large walk-in coolers to keep flowers fresh and event-ready all day. Our team sources blooms globally, selecting the best flowers at the best time of year to balance beauty, availability, and pricing.
👉 Ask early about:
What’s seasonal vs. imported.
Substitution policies if something isn’t available.
How pricing shifts with supply and season.
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#5: What’s the Design Process Like?
You’ll get the best result when you trust a florist whose work you genuinely love. Flowers vary in size, shape, and availability—and rigid “per-stem” pricing often limits creativity and scale.
Miss Milly’s shops globally to source the right flowers for your design, focusing on the end result, not restrictive recipes. Their commitment is beauty first—creating something abundant, balanced, and visually impactful rather than limiting your vision to a fixed formula.
Seeing is believing (and prevents those “I didn’t picture it that way” moments) work together with your florist to be as closely aligned as possible.
👉 Some vendors may offer:
Tabletop design previews in their warehouse or showroom.
Floral mockups or bouquet samples.
Rental test setups and allow you to design your experience firsthand.
✨ Why Miss Milly’s Event Retals, Decor & Floral Designs stands out: Our design process is collaborative, creative, and—most importantly—fun. Couples can step into our showroom (aka bridal playhouse) and actually see how florals, rentals, and décor work together. Our will walk you through every option so your vision comes alive before the big day. That means fewer surprises, more excitement, and the confidence that your wedding aesthetic is in expert hands.
#6: Do You Have Relationships With Other Vendors I Might Hire?
The best vendors know—and respect—each other. Strong relationships mean smoother timelines and fewer headaches. Synergy saves headaches.
Wedding vendors have some of the highest standards. Trust recommendations.
👉 Ask your potential wedding vendor team:
Who are some of their favorite vendors to partner with and look for trends?
What vendors have impressed them at your particular venue?
How do they share timelines and floor plans?
#7: What’s the Timeline for Booking, Changes, and Final Counts?
Most couples book 9–12 months out. At Miss Milly’s, final designs typically lock 45 days before the wedding—allowing flexibility while protecting execution.
Trends change, weather happens, and plans evolve. Here’s some questions to ask your vendors to be most informed.
👉 Clarify:
What changes are allowed (and at what cost).
When colors, linens, and florals lock in.
Ask how they pivot flowers, candles, and rentals if storms/unexpected changes roll in.
#8: Do You Handle Event Tear-Down at the End of the Night?
Midnight you should be on the dance floor, not stacking chairs. You don’t want to leave Uncle Bob with clean up duty.
DIY is nice savings until you’re in-laws are cleaning up with a make shift dustpan. You don’t want a moving day at the end of your wedding day.
👉 Ask about:
Same-night tear-down policies.
Whether next-day pickup is an option.
Who coordinates with the venue for timing.
#9: Do You Handle Rentals, Florals, and Design Together, or Do I Need Book Each Separately?
Some companies are one-stop shops. Others specialize. Knowing this helps you simplify contracts (and avoid too many cooks in the kitchen).
Using one team eliminates multiple delivery fees, deposits, and communication gaps—and ensures a cohesive look with smooth event-day setup.
👉 Ask your wedding vendor team:
If they offer both florals and rentals under one roof. What else can be included to reduce fees?
How they coordinate with outside vendors if you mix and match.
What advantages exist by keeping everything in house?
#10: Can You Design Something Exclusive for My Wedding?
Sometimes the Pinterest board dream isn’t sitting in a warehouse—it has to be built.
Some couples want what no one else has ever seen.
👉 Ask:
Do they offer exclusive rental pieces or one-time custom builds?
Do they handle structural builds in-house or partner with carpenters/fabricators?
What’s the process and cost for going beyond standard inventory?
Are those items available for purchase afterward as keepsakes?
#11: What Happens if Something Breaks or Gets Damaged?
Spoiler: someone will spill wine. Or if they won’t you need to understand what the plan is before trying to run a fabric cleaner hustle.
👉 Ask about:
Breakage or damage policies.
Whether damage waivers are available.
Replacement costs if something is lost.
#12: Can You Help Me Stay on Budget Without Looking Basic?
This is where a creative vendor shines—helping you maximize wow without maxing out.
👉 Ask things like:
How do you recommend allocating my budget for the most impact?
Which décor elements create the biggest “wow” moments for guests?
Where do most couples overspend unnecessarily?
Can you show me past weddings where you achieved a high-end look at a moderate budget?
Asking these questions doesn’t make you a “difficult bride.” It makes you smart. Weddings are a blend of beauty, logistics, and budget — and these questions protect all three.
By clarifying upfront, you:
Save yourself last-minute stress.
Keep your budget intact.
Build trust with your vendors.
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